Access to documents and other material is essential for effective meetings. Board portals streamline the preparation, distribution and tracking of meeting documents saving valuable time and resources for administrators and board members alike.
Modern board management software facilitates real-time collaboration across multiple platforms, devices and locations to allow board members to play a more active role in governance in both the inside and outside the meeting room. They may also incorporate eSignature technology that not only allows hybrid and remote meetings, but also verifies authenticity digitally for security.
Board-level documents are among the most sensitive data in any organization. Therefore, it’s crucial that your board portal is able to provide instant updates so that each board member has access to the most up-to-date version. This will ensure that your board does not waste valuable time discussing the correctness of the document.
Your board portal should offer a centralized storage location for files and documents to ensure that board members do not need to browse through physical meeting packs or search through a mess of outdated email threads. The software you use for your board should allow members to access meeting schedules and future agenda items through their personal dashboard, so they don’t need to spend time searching for details or trying to remember important dates.
The best boards portals allow you to prepare meeting materials in minutes, not hours. Your board can cut down on time by using templates, reusing agendas from previous meetings and using calendars to display real-time availability of board members.
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