Many organizations have discovered that using a web-based board portal with built-in remote voting capability will increase the participation of members who are unable to make it to the meetings physically. The process is more reliable and easier to organize. It also allows members to vote from any place. There are a few important things to consider when it comes boardmanagementsolution.info/fundraising-data-room-for-various-purposes to voting remotely.
It is important to keep in mind that email is not a suitable medium for a private vote. Cyber criminals can easily hack into both business and personal email accounts and alter the results. This could result in a vote that’s null and null. This kind of manipulation could be very difficult to identify and prove without a highly-secure system like the board portal used by a number of organizations.
A vote made via email could not reflect the actual intent of the person casting the vote. If a voter responds to an email vote, they have the option to choose from a variety of responses, ranging from an easy yes or no to a lengthy essay explaining their position on the issue. This can confuse other voters and lead to a muddled vote outcome.
For these reasons, it’s vital for any organization that is considering implementing email voting to have a strict procedure in place. A thorough training session on the software for voting used by the organization should be offered prior to the time of the vote to ensure that everyone is confident about how to use it before any remote votes are conducted.
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